How to Put Together a Vacation Package

You may have just gotten your first potential client and you’re feeling a bit overwhelmed on how to help plan their trip. No worries! We’re here to help. Here’s a basic guide on how to put together a vacation package for a client. 

Step #1: Ask Questions

This first step is the most important step of all. Ask your client a bunch of questions in order to get to know them and their travel needs. Here is a non-exhaustive list of questions that you should be asking:

  1. How many adults and children will be on this trip? How old are the children, if any?
  2. Where would you be departing from?
  3. What destination(s) are you interested in?
  4. What dates and for how many days would you like to travel? Is this flexible?
  5. What is the occasion for the trip, if any?
  6. What is your approximate budget for the entire trip? Is this flexible?
  7. Do you want your trip to consist of a lot of activities or mostly just relaxation? Or a mix of both?
  8. What are the most important aspects of this trip for you? (budget, hotel quality, food options, etc.)

For simplicity’s sake, let’s say that you are helping a young couple in their mid-20s plan an anniversary trip in August. Through conversation, you learned that they want an all-inclusive vacation in Cancun. You recommend Secrets The Vine to them, and they agree. 

Step #2: Look At Flights

The couple’s anniversary is August 20th and they want a 3-night vacation. They’re flexible about the dates as long as the trip takes place within the week of August 20th. Go over to Google Flights and use their pricing/calendar chart to see which dates offer the best flights and prices for that week. Note that you do not book any flights on Google Flights – this is just a tool to look at options. Suggest the best flight option to the client as far as travel dates, and move forward upon their approval.

Step #3: Making The Booking

The preferred supplier for all-inclusive vacation packages is generally Vax Vacations. With Vax Vacations, you can put together the full itinerary in one place – flight, hotel, airport transfer, and even guided tours. This can be done on Expedia TAAP, as well. Alternatively, you can book the individual elements of the trip separately (a-la-carte style) with other suppliers. In other words, you can book the flight with DownTown Travel, book the hotel with BedsOnline, and book the airport transfers and excursions with AmStar. It all depends on how you want to go about doing it. What’s most important, however, is following the Mandatory Booking Requirements before actually booking anything.

That was a simple guide on how to put together a vacation package – because it really is that simple! For more in-depth guides, check out our Travel Agent Academy.